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The Process
The Application
Deadlines
Mutual Expectations
Fees

“We were early and enthusiastic supporters of fiscal sponsorship. The service provided by Community Initiatives adds flexibility and effectiveness to our grant making.”

Thomas C. Layton
PRESIDENT
THE WALLACE ALEXANDER GERBODE FOUNDATION

Detailed policies and procedures are provided to our fiscally sponsored projects (FSPs) at time of orientation. The following provides some guidance on the fiscal sponsorship relationship.

1. What You Receive From Community Initiatives

Fiscal Sponsorship
• Tax-exemption for your individual donors
• Capacity to receive foundation and government grants

Financial Services
• Check stock
• Banking services
• Bills paid within one week
• Deposits made weekly
• Monthly financial statements
• Audit (for use in fundraising)
• 990 tax returns filed
• Financial oversight of expenditures
• Stock and online donation capability
• Donor acknowledgment of gifts larger than $250
• EDD report filing on independent contractors
• State income tax processing for out-of-state contractors
• 1099 tracking and reporting

Human Resources Services
• Full service HR Department
• HR consultation
• Hire/termination process
• 401(k)
• Full benefits program: health, dental, vision, life insurance

Project & Grants Management Services
• Problem solving consultation
• Legal referral where needed
• Assistance in applying for government and foundation grants
• Tracking of grant reporting
• Assistance in billing government grants
• Programmatic oversight

Insurance at no cost (Model A Only)
• General liability, property, umbrella, accident, crime
• Directors & Officers (D&O)
• Workers compensation
• Short- and long-term disability
• Certificates of Insurance

Space
• Use of conference room at no cost
• Use of work stations on a drop-in basis

Communications
• Presence on CI’s website and copies of CI brochures

A Co-op Operating Philosophy
• In years of surplus, rebates are given to FSPs, when possible
• Commuter, health, and dependent care flex-spending accounts

2. Your Obligations To Community Initiatives

Fee
• 10 percent of revenues as received

Semi-annual Reports
• Submit programmatic summaries by January 15 and July 15 of each year (CI will send prompts and templates by email)

Annual Budget Projections
• Submit both Income and Expense projections (CI will send prompts and templates by email)
• Projects need to maintain a minimum annual budget of $24,000 in order not to be billed a service fee of $200 per month.
• Projects with employees must monitor cash flow so that they maintain enough funds to cover three months of payroll at all times.  Failure to do so could result in employee layoffs.

Agreement to:
• Maintain the project’s nonprofit purpose
• Maintain an Advisory Committee of at least three people
• Inform CI promptly of changes in contact information for Advisory Committee and Project Director
• Alert CI promptly of potential risks (e.g., pending layoffs)
• Alert CI immediately of accidents or incidents on the project
• File grants reports in keeping with funders’ deadlines
• Provide CI with all communication with funders (proposals, etc.)
• Adhere to CI’ s processes and procedures, including use of attribution and logo on project materials
• Respond to CI requests in a timely manner
• Refrain from entering into contracts that conflict with CI’s policies and procedures
• Review monthly financial statements in a timely manner
• Pay project expenses, including reimbursements, in a timely manner
• Forward any individual donations received by the project to CI for deposit in a timely manner
• Abide by the Sponsorship Policies
• Attend an in-office exit interview should your project leave CI or terminate